Executive Assistant resume example. Plus the keywords recruiters search for.
An executive assistant resume that shows senior-level support — complex calendars, travel, board materials and confidential work — with the tools and skills keywords recruiters for C-suite roles search for.
Reviewed by Nazir Elmurodov · Updated
/ The example
Executive Assistant resume example.
Caroline Hughes
Executive Assistant to the CEO
New York, NY · caroline.hughes@email.com · (212) 555-0171
Summary
Executive assistant with 8 years supporting CEOs and senior leaders in health technology and advertising. I protect my executive's time, run the details behind board meetings and offsites, and handle confidential work with discretion.
Experience
Executive Assistant to the CEO, Ashgrove Health Technologies · Mar 2022 – Present
- • Provide executive support to the CEO and 2 SVPs at a 600-person company, with calendar management across 4 time zones
- • Handle travel planning for 30+ domestic and international trips a year and file expense reports in Concur
- • Prepare materials for quarterly board meetings in PowerPoint, track action items and keep board documents confidential
- • Handle email management for the CEO, screening 150+ emails a day, drafting replies and flagging what needs a decision
- • Planned a 3-day leadership offsite for 45 people and came in under budget, from venue contracts to agendas
Executive Assistant, Hollis & Grant Advertising · Jul 2018 – Feb 2022
- • Supported 3 executives with meeting coordination, client calls on Zoom and Microsoft Outlook scheduling
- • Ran project coordination for the agency's annual client summit, working with 6 department leads
- • Built a shared Microsoft 365 tracker for executive requests that cut follow-up emails between teams
Education & certifications
B.A. Communications, Hudson Ridge College, 2018 · Certified Administrative Professional, CAP (IAAP)
Skills
Executive support · Calendar management · Travel planning · Expense reports · Board meetings · Meeting coordination · Event planning · Email management · Project coordination · Concur · Microsoft 365 · Outlook · PowerPoint · Zoom · Confidentiality
Caroline Hughes
Executive Assistant to the CEO
caroline.hughes@email.com · New York, NY
(212) 555-0171
Summary
Executive assistant with 8 years supporting CEOs and senior leaders in health technology and advertising. I protect my executive's time, run the details behind board meetings and offsites, and handle confidential work with discretion.
Experience
Executive Assistant to the CEO — Ashgrove Health Technologies
Mar 2022 – Present
• Provide executive support to the CEO and 2 SVPs at a 600-person company, with calendar management across 4 time zones
• Handle travel planning for 30+ domestic and international trips a year and file expense reports in Concur
• Prepare materials for quarterly board meetings in PowerPoint, track action items and keep board documents confidential
• Handle email management for the CEO, screening 150+ emails a day, drafting replies and flagging what needs a decision
• Planned a 3-day leadership offsite for 45 people and came in under budget, from venue contracts to agendas
Executive Assistant — Hollis & Grant Advertising
Jul 2018 – Feb 2022
• Supported 3 executives with meeting coordination, client calls on Zoom and Microsoft Outlook scheduling
• Ran project coordination for the agency's annual client summit, working with 6 department leads
• Built a shared Microsoft 365 tracker for executive requests that cut follow-up emails between teams
Education
Hudson Ridge College
B.A. Communications · 2018
Certifications
Certified Administrative Professional, CAP (IAAP)
Skills
Executive support, Calendar management, Travel planning, Expense reports, Board meetings, Meeting coordination, Event planning, Email management, Project coordination, Concur, Microsoft 365, Outlook, PowerPoint, Zoom, Confidentiality
Why it works
It says exactly who she supports and at what scale, puts the confidential, high-stakes work — board meetings, an offsite, the CEO's inbox — in plain numbers, and lists the tools recruiters filter for.
Use this as your starting point
Opens in the editor with every section filled in. Swap in your own details and download a PDF or Word file free.
Start from this exampleSample resume. Names, companies and figures are illustrative.
/ Summary examples
Three summary examples. Pick the one closest to you.
Two or three lines: your level, your field and one result.
- Entry level
Administrative assistant with 3 years supporting a sales director, ready to step up to executive support. I manage calendars and travel in Outlook and Concur and handle confidential files with care.
- Mid level
Executive assistant with 5 years supporting two VPs at a growing tech company. I run calendars across time zones, plan travel and prepare leadership meeting materials.
- Senior
Executive assistant with 8 years supporting CEOs and senior leaders. I support the CEO and 2 SVPs of a 600-person company and prepare quarterly board meeting materials.
More for other jobs and situations (no experience, career change, senior): resume summary examples.
/ Bullet points
Bullet point examples. From duty to result.
Turn duties into results: what you did, how, and what changed.
Executive support
Instead of: Supported executives
Write: Supported the CEO and 2 SVPs of a 600-person company, managing calendars across 4 time zones
Travel
Instead of: Booked travel
Write: Planned 30+ domestic and international trips a year and filed expense reports in Concur
Board meetings
Instead of: Helped with board meetings
Write: Prepared quarterly board meeting materials in PowerPoint and tracked every action item
Inbox
Instead of: Managed email
Write: Screened 150+ emails a day for the CEO, drafting replies and flagging what needed a decision
Events
Instead of: Planned events
Write: Planned a 3-day leadership offsite for 45 people and came in under budget
Coordination
Instead of: Worked with other teams
Write: Ran project coordination for an annual client summit with 6 department leads
/ Keywords
Keywords and skills for executive assistants.
These come up often in executive assistant job posts. Include only the ones you can back up in an interview, and use the exact wording from the post you're applying to.
- Executive support
- Calendar management
- Travel planning
- Expense reports
- Board meetings
- Meeting coordination
- Event planning
- Email management
- Project coordination
- Concur
- Microsoft 365
- Outlook
- PowerPoint
- Zoom
- Confidentiality
- CAP (IAAP)
- Discretion
- Stakeholder communication
/ ATS tips
ATS tips for executive assistants.
Say exactly who you support
"CEO and 2 SVPs at a 600-person company" shows your level right away.
Put complexity in numbers
Time zones, trips a year, emails a day and board meetings show how much you manage.
Show discretion without details
Mention board materials or confidential projects in general terms. Never share specifics about your executive or company.
Name your tools
Outlook, Microsoft 365, Concur, Zoom and PowerPoint are common screening terms for executive assistant roles.
Include one project you ran
An offsite, a summit or a new request tracker shows you can own work, not just schedule it.
How does your executive assistant resume compare?
Free ATS score, missing keywords and fixes in about 10 seconds.
/ Questions
Executive Assistant resume FAQ.
Writing the cover letter too? See Caroline's cover letter, annotated
What's the difference between an executive assistant and an administrative assistant?
Executive assistants usually support one or a few senior leaders and handle more confidential, high-stakes work, such as board materials and strategic calendars. Administrative assistants more often support a team or department.
Should I list the executive's name?
No. Use the title — CEO, CFO or SVP of Sales — and the company size. That shows your level without sharing details about a person.
Is the CAP certification worth listing?
Yes, if you hold it. The Certified Administrative Professional (CAP) from the International Association of Administrative Professionals (IAAP) is a recognized credential in the field. Put it with your education.
How do I show impact as an executive assistant?
Use scope and results: who you support, the volume you manage, time you saved your executive, events you delivered on budget and processes you improved.
How long should an executive assistant resume be?
One page for most. Two pages can work for senior executive assistants with 10+ years if each line shows scope or results.