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6 Administrative Assistant resume examples. Plus the keywords recruiters search for.

An administrative assistant resume that proves you keep offices and executives running smoothly — with the software and organization keywords employers screen for. Six full samples here: the one below, plus entry-level administrative assistant, medical administrative assistant, legal administrative assistant, school administrative assistant and office coordinator.

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Reviewed by Nazir Elmurodov · Updated

Two colleagues meeting at a desk with a laptop
Experienced · 6 years

/ The example

Administrative Assistant resume example. Sample 1 of 6.

Jasmine Ortiz

Executive Administrative Assistant

San Diego, CA · jasmine.ortiz@email.com · (619) 555-0129

Summary

Administrative assistant with 6 years supporting executives and busy office teams. I manage calendars, travel and records so leaders can focus on their work.

Experience

Executive Administrative Assistant, Adventure Works Engineering · Feb 2021 – Present

  • • Support the COO and 2 vice presidents, managing calendars with 40+ meetings a week
  • • Coordinate domestic and international travel for 15 staff, keeping every trip within policy
  • • Organized a quarterly leadership offsite for 60 people, delivered 8% under budget
  • • Moved paper filing to SharePoint, cutting the time the team spent finding documents by about half

Office Assistant, Coastal Smiles Dental Group · Jun 2018 – Jan 2021

  • • Greeted 50+ patients a day, scheduled appointments and answered a multi-line phone system
  • • Consolidated office supply orders and cut monthly supply spend by 12%

Education & certifications

Associate of Arts, Business Administration, San Diego City College, 2018 · Microsoft Office Specialist (Excel)

Skills

Calendar management · Travel coordination · Microsoft 365 · Outlook · Excel · SharePoint · Event planning · Meeting minutes · Expense reports · Typing 75 WPM

Why it works

It shows who and how many people you support, measures organization in time and money saved, and names the office software employers ask about.

Use this as your starting point

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Start from this example
See Jasmine's cover letterApplying with a cover letter? Same person, annotated.

Sample resume. Names, companies and figures are illustrative.

/ More samples

Sample administrative assistant resumes. Five more, by level and specialty.

Each is a full resume you can open in the editor. Pick the one closest to where you are now.

  1. Sample 2 of 6Entry level · 1 year

    Entry-level administrative assistant resume

    Emily Nguyen

    Administrative Assistant

    Omaha, NE · emily.nguyen@email.com · (402) 555-0153

    Summary

    Administrative assistant with a year at an insurance agency front desk and three years in retail. I'm organized, quick on the phone and careful with data entry.

    Experience

    Receptionist and Administrative Assistant, Platte River Insurance Agency · Aug 2025 – Present

    • • Answer about 60 calls a day and route them to 4 agents or take detailed messages
    • • Schedule client appointments for 4 agents and send reminder emails the day before each one
    • • Enter new policies and client changes into the agency management system with a near-zero error rate on audits
    • • Assemble onboarding packets and scan, label and file client documents

    Cashier and Customer Service, Hy-Ridge Grocery · Jun 2022 – Jul 2025

    • • Handled cash and card payments for 150+ customers a shift and balanced my drawer every night
    • • Trained 5 new cashiers on the register and returns process

    Education & certifications

    High school diploma, Millard Valley High School, 2022 · Microsoft Office Specialist (Word)

    Skills

    Phone etiquette · Appointment scheduling · Data entry · Microsoft Word · Excel · Google Workspace · Filing and scanning · Customer service · Typing 60 WPM · Cash handling

    Why it works

    With one year in an office, the sample shows the basics hiring managers test for — phones, scheduling, data entry — with volumes, then presents retail work as proof of reliability and accuracy.

    Start from this example (Entry-level administrative assistant)

  2. Sample 3 of 6Medical office · 4 years

    Medical administrative assistant resume

    Destiny Brown

    Medical Administrative Assistant, CMAA

    Memphis, TN · destiny.brown@email.com · (901) 555-0181

    Summary

    Certified medical administrative assistant with 4 years at the front desk of busy specialty practices. I keep check-in fast, insurance clean and patients informed.

    Experience

    Medical Administrative Assistant, Riverbluff Orthopedics · Mar 2023 – Present

    • • Check in about 70 patients a day for 5 surgeons and collect copays and balances
    • • Verify insurance eligibility two days ahead, reducing claim denials for eligibility errors
    • • Schedule surgeries, imaging and post-op visits in eClinicalWorks, coordinating with the surgery center
    • • Started reminder calls for new patients that brought the no-show rate down from 11% to 7%

    Front Desk Coordinator, Mid-South Children's Clinic · Aug 2021 – Feb 2023

    • • Registered patients, scanned insurance cards and updated demographics at every visit
    • • Processed medical records requests following HIPAA rules

    Education & certifications

    Medical Office Administration Certificate, Southwest Tennessee Community College, 2021 · CMAA (NHA)

    Skills

    Patient check-in · Insurance verification · eClinicalWorks · Surgery scheduling · Copay collection · ICD-10 and CPT basics · Medical terminology · HIPAA · Records requests · Multi-line phones

    Why it works

    Medical practices screen for front-office skills that protect revenue: eligibility checks, copays, scheduling in their EHR. The CMAA and HIPAA show training, and the no-show result proves the assistant improves the practice.

    Start from this example (Medical administrative assistant)

  3. Sample 5 of 6K–12 school office · 5 years

    School administrative assistant resume

    María Hernández

    School Administrative Assistant

    Albuquerque, NM · maria.hernandez@email.com · (505) 555-0174

    Summary

    Bilingual school office assistant with 5 years at a middle school front desk. I keep attendance accurate, welcome families in English and Spanish and handle a busy office calmly.

    Experience

    Front Office Assistant, Mesa Vista Middle School · Aug 2021 – Present

    • • Run the front office for a 780-student school with the principal, two assistant principals and the counseling team
    • • Record attendance in PowerSchool and make daily absence calls; chronic absence fell 4 points after we added a second follow-up call
    • • Enroll and withdraw students, request records from other schools and keep files FERPA compliant
    • • Arrange substitute coverage for about 10 absences a week and check visitors in and out

    Office Clerk, Sandia Valley Credit Union · Jan 2020 – Jul 2021

    • • Processed member forms, mailed statements and kept the branch's paper records organized
    • • Translated member letters and calls for Spanish-speaking members

    Education

    Associate of Arts, Liberal Arts, Central New Mexico Community College, 2020

    Skills

    PowerSchool · Attendance tracking · Student enrollment · FERPA · Family communication · Spanish (fluent) · Visitor management · Substitute coordination · Records management · Google Workspace

    Why it works

    Schools look for someone who can run a front office full of students, parents and staff. The sample names the student information system, the privacy law and attendance work, and shows bilingual service where it matters.

    Start from this example (School administrative assistant)

  4. Sample 6 of 6Senior admin · 9 years

    Office coordinator resume

    Rebecca Stone

    Office Coordinator

    Boise, ID · rebecca.stone@email.com · (208) 555-0162

    Summary

    Office coordinator with 9 years running offices for an architecture firm and a nonprofit. I manage vendors, budgets and onboarding so 85 people have what they need to work.

    Experience

    Office Coordinator, Treasure Valley Architects · May 2020 – Present

    • • Run daily operations for an 85-person office, from facilities and IT tickets to supplies and mail
    • • Managed the move to a new two-floor office, finishing on schedule with one day of downtime
    • • Track a $180K annual office budget and cut vendor costs 15% by rebidding cleaning and coffee service
    • • Onboard about 25 new hires a year — desks, equipment, accounts and first-day schedules

    Administrative Assistant, Boise River Health Foundation · Aug 2017 – Apr 2020

    • • Kept donor records in Raiser's Edge and processed 3,000+ gift acknowledgments a year
    • • Coordinated logistics for the annual gala of 400 guests

    Education

    B.A. Communication, Boise State University, 2017

    Skills

    Office management · Vendor management · Facilities coordination · Budget tracking · Employee onboarding · Office moves · SAP Concur · Raiser's Edge · Process documentation · Event logistics

    Why it works

    Senior admin roles are about running the place. This sample shows headcount supported, a budget and savings, a completed office move and onboarding volume — the scope that separates a coordinator from an assistant.

    Start from this example (Office coordinator)

Sample resumes. Names, companies and figures are illustrative.

/ Summary examples

Three summary examples. Pick the one closest to you.

Two or three lines: your level, your field and one result.

  • Entry level

    Organized, detail-focused receptionist moving into an administrative role. Managed a front desk with 50+ visitors a day and kept appointment calendars for 6 providers accurate.

  • Experienced

    Administrative assistant with 6 years supporting executives. I manage calendars with 40+ meetings a week and coordinate travel for a team of 15.

  • Executive assistant

    Executive assistant with 10 years supporting C-suite leaders, managing board meeting logistics, confidential communications and a team of 3 administrative staff.

More for other jobs and situations (no experience, career change, senior): resume summary examples.

/ Bullet points

Bullet point examples. From duty to result.

Turn duties into results: what you did, how, and what changed.

  • Scheduling

    Instead of: Managed calendars

    Write: Managed calendars for the COO and 2 VPs, coordinating 40+ meetings a week across time zones

  • Events

    Instead of: Planned events

    Write: Organized a 60-person leadership offsite, delivered 8% under budget

  • Organization

    Instead of: Organized files

    Write: Moved paper filing to SharePoint, cutting the time the team spent finding documents by about half

  • Cost

    Instead of: Ordered supplies

    Write: Consolidated office supply orders and cut monthly supply spend by 12%

/ Keywords

Keywords and skills for administrative assistants.

These come up often in administrative assistant job posts. Include only the ones you can back up in an interview, and use the exact wording from the post you're applying to.

  • Administrative support
  • Calendar management
  • Scheduling
  • Travel arrangements
  • Microsoft Office
  • Microsoft 365
  • Outlook
  • Excel
  • Word
  • PowerPoint
  • Google Workspace
  • Data entry
  • Expense reports
  • Meeting minutes
  • Office management
  • Event planning
  • Confidentiality

/ ATS tips

ATS tips for administrative assistants.

  1. Say who you support

    "COO and 2 VPs" or "a 25-person sales team" tells employers your level right away.

  2. Name the software

    Microsoft 365, Google Workspace, SharePoint, Concur and Zoom are common screening terms.

  3. Turn tasks into results

    Time saved, budgets met and errors avoided show how well you run things, not just what you did.

  4. Show discretion

    Mention confidential work in general terms — board materials, HR files — without sharing any details.

How does your administrative assistant resume compare?

Free ATS score, missing keywords and fixes in about 10 seconds.

Check my resume

/ Questions

Administrative Assistant resume FAQ.

Writing the cover letter too? See Jasmine's cover letter, annotated

What skills should an administrative assistant list?

Calendar and travel management, office software, communication and organization, plus any specialty like bookkeeping, HR support or a second language.

Should I include typing speed?

Yes if it's strong — around 60 WPM or higher — especially for roles with heavy data entry or transcription.

How do I move up to an executive assistant role?

Show the seniority of the people you support, the confidential work you handle and the projects you run on their behalf.

Keep going

Related examples

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