Office Manager resume example. Plus the keywords recruiters search for.
An office manager resume that shows a well-run office in numbers — budgets, vendors, onboarding and moves — with the operations, finance and software keywords small and mid-size companies search for.
Reviewed by Nazir Elmurodov · Updated
/ The example
Office Manager resume example.
Diane Russo
Office Manager
Providence, RI · diane.russo@email.com · (401) 555-0152
Summary
Office manager with 9 years running offices for an architecture firm and an insurance agency. I keep budgets on track, vendors accountable and new hires set up from day one, so everyone else can focus on their work.
Experience
Office Manager, Harbor Lane Architects · Jun 2020 – Present
- • Run office management and day-to-day operations for a 35-person architecture firm: facilities, vendors, supplies, IT tickets and the front desk
- • Own a $180K annual office budget and cut vendor costs by 14% by rebidding cleaning, copier and coffee contracts as part of vendor management
- • Send biweekly payroll inputs in Gusto, run onboarding for new hires and keep HR administration and personnel files current
- • Enter and track accounts payable in QuickBooks and reconcile the office credit card each month
- • Planned an office move for 35 staff over one weekend with no lost workdays
Office Administrator, Pawtuxet Valley Insurance Agency · Aug 2017 – May 2020
- • Managed scheduling, phones, filing and supplies for a 12-person insurance agency
- • Moved paper files to a shared Google Workspace drive, cutting the time to find a client file from minutes to seconds
- • Handled event planning for the agency's client appreciation events and quarterly team lunches
Education
B.S. Business Administration, Narragansett Bay University, 2017
Skills
Office management · Budget management · Vendor management · Facilities · Accounts payable · Payroll · Onboarding · HR administration · QuickBooks · Gusto · Microsoft 365 · Google Workspace · Event planning
Diane Russo
Office Manager
diane.russo@email.com · Providence, RI
(401) 555-0152
Summary
Office manager with 9 years running offices for an architecture firm and an insurance agency. I keep budgets on track, vendors accountable and new hires set up from day one, so everyone else can focus on their work.
Experience
Office Manager — Harbor Lane Architects
Jun 2020 – Present
• Run office management and day-to-day operations for a 35-person architecture firm: facilities, vendors, supplies, IT tickets and the front desk
• Own a $180K annual office budget and cut vendor costs by 14% by rebidding cleaning, copier and coffee contracts as part of vendor management
• Send biweekly payroll inputs in Gusto, run onboarding for new hires and keep HR administration and personnel files current
• Enter and track accounts payable in QuickBooks and reconcile the office credit card each month
• Planned an office move for 35 staff over one weekend with no lost workdays
Office Administrator — Pawtuxet Valley Insurance Agency
Aug 2017 – May 2020
• Managed scheduling, phones, filing and supplies for a 12-person insurance agency
• Moved paper files to a shared Google Workspace drive, cutting the time to find a client file from minutes to seconds
• Handled event planning for the agency's client appreciation events and quarterly team lunches
Education
Narragansett Bay University
B.S. Business Administration · 2017
Skills
Office management, Budget management, Vendor management, Facilities, Accounts payable, Payroll, Onboarding, HR administration, QuickBooks, Gusto, Microsoft 365, Google Workspace, Event planning
Why it works
It shows the size of the office she runs, the money she controls and what she saved, and it covers the full spread of the job — facilities, finance, HR and events — with the tools named.
Use this as your starting point
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Start from this exampleSample resume. Names, companies and figures are illustrative.
/ Summary examples
Three summary examples. Pick the one closest to you.
Two or three lines: your level, your field and one result.
- Entry level
Administrative assistant ready to move into office management, with 3 years supporting a 20-person office. I handle supplies, vendors and onboarding and track invoices in QuickBooks.
- Mid level
Office manager with 5 years in small professional offices. I run facilities, vendors and new-hire setup and keep the office budget on track.
- Senior
Office manager with 9 years running offices for an architecture firm and an insurance agency. I own a $180K budget and cut vendor costs by 14%.
More for other jobs and situations (no experience, career change, senior): resume summary examples.
/ Bullet points
Bullet point examples. From duty to result.
Turn duties into results: what you did, how, and what changed.
Budget
Instead of: Managed the office budget
Write: Owned a $180K annual office budget and cut vendor costs by 14% by rebidding 3 contracts
Operations
Instead of: Ran the office
Write: Ran facilities, vendors, supplies, IT tickets and the front desk for a 35-person firm
HR support
Instead of: Helped with HR
Write: Sent biweekly payroll inputs in Gusto and ran onboarding for every new hire
Finance
Instead of: Paid bills
Write: Entered and tracked accounts payable in QuickBooks and reconciled the office credit card monthly
Projects
Instead of: Helped with the office move
Write: Planned an office move for 35 staff over one weekend with no lost workdays
Organization
Instead of: Organized files
Write: Moved paper files to a shared Google Workspace drive so staff could find client files in seconds
/ Keywords
Keywords and skills for office managers.
These come up often in office manager job posts. Include only the ones you can back up in an interview, and use the exact wording from the post you're applying to.
- Office management
- Operations
- Budget management
- Vendor management
- Facilities
- Accounts payable
- QuickBooks
- Gusto
- Payroll
- Onboarding
- HR administration
- Microsoft 365
- Google Workspace
- Event planning
- Process improvement
- Leadership
- Problem solving
/ ATS tips
ATS tips for office managers.
Give the size of the office
"35-person architecture firm" tells a hiring manager the scale you're used to running.
Put money in numbers
The budget you manage and what you saved are the strongest lines on an office manager resume.
Show the full spread of the job
Facilities, vendors, finance, HR support and events — cover the areas the posting lists.
Name the systems
QuickBooks, Gusto, ADP, Microsoft 365 and Google Workspace are common screening terms. List the ones you use.
Include one project
An office move, a new vendor or a new filing system shows you can plan and finish something bigger than daily tasks.
How does your office manager resume compare?
Free ATS score, missing keywords and fixes in about 10 seconds.
/ Questions
Office Manager resume FAQ.
Writing the cover letter too? See Diane's cover letter, annotated
What's the difference between an office manager and an administrative assistant?
Office managers usually own the office budget, vendors and facilities, and often HR and finance tasks. Administrative assistants more often support specific people with calendars, travel and documents.
Should I include HR and bookkeeping tasks?
Yes, if you do them. Payroll inputs, onboarding and accounts payable are common parts of office management, especially in small companies.
How do I move from administrative assistant to office manager?
Show any budget, vendor, facilities or onboarding work you've owned, with numbers, and mention projects you've run, such as a move or a new system.
Do office managers need a certification?
Usually not. Experience and results matter most. If you hold one, such as the Certified Administrative Professional (CAP) from IAAP, list it in your education section.
How long should an office manager resume be?
One page for most office managers. Two pages can work with 10+ years if every line shows scope or results.