When to use this letter
- You're leaving a part-time job in retail, food service, a campus job or similar.
- You're going back to school or your schedule is changing.
- You want to stay on good terms for a reference or a seasonal return.
Part-time job resignation letter
Works for most hourly jobs.
Version 1 of 3
[Your Name]
[Email] · [Phone]
[Month Day, Year]
[Manager's Name][Store or Location], [Company Name]
Dear [Manager's Name],
Please accept this letter as notice of my resignation from my part-time position as [Job Title] at [Company or Store Name]. My last shift will be [Month Day, Year].
Thank you for the flexible schedule and for everything I've learned here. I've enjoyed working with the team.
I'll work all of my scheduled shifts until then, and I'm happy to help train someone new if that would help.
Sincerely,
[Your Name]
Student going back to school
For a summer or seasonal job.
Version 2 of 3
[Your Name]
[Email] · [Phone]
[Month Day, Year]
[Manager's Name][Store or Location], [Company Name]
Dear [Manager's First Name],
I'm writing to let you know that I'll be leaving my position as [Job Title] when I go back to school. My last shift will be [Month Day, Year].
Thank you for working around my schedule and for a great [summer / season]. If you hire for [breaks or next summer], I'd love to be considered.
Sincerely,
[Your Name]
Short resignation message
For a quick email or, if your manager prefers it, a message in your scheduling app.
Version 3 of 3
Subject: Resignation — [Your Name]
Hi [Manager's First Name],
I'm giving notice that I'm leaving my part-time job as [Job Title]. My last shift will be [Month Day, Year]. Thanks for everything — I'll work my remaining shifts as scheduled.
Thanks,
[Your Name]
Tips
- Give notice before the next schedule is posted if you can. It's the kindest thing you can do for your manager.
- Name your last shift. In a shift-based job, the last shift is clearer than a date.
- Ask how your manager wants it. Some prefer email, some a printed letter, some a message in the scheduling app.
- Return your uniform, keys or badge on or before your last shift.
- Ask for a reference before you go if you'll need one for your next job or an internship.
Notice and the law
In most US jobs two weeks' notice is a custom rather than a legal requirement, but a contract, union agreement, company policy or state law can set different rules — for notice, for final pay and for unused vacation. The resignation letter guide explains US notice norms, with sources.
Not legal advice. This page is general information for US employees, not legal advice. Notice rules can come from your contract, a union agreement, company policy or state law — if you're unsure, check those or ask an employment attorney.